REDCap

What is REDCap?

REDCap (Research Electronic Data Capture) is a secure, web-based application designed exclusively to support data capture for research studies. The tool is easy to use, free, and your data is securely kept on Biomedical Informatics servers, in the secure data center run by the West Virginia Clinical and Translational Science Institute (WVCTSI) physically located in room G130 in Erma Byrd located behind the health science campus.

The REDCap application allows users to build and manage online surveys and databases quickly and easily. The whole process of building a form or survey can be completed in a matter of minutes using only a web browser. The REDCap application is live and available for usage by WVCTSI members. If you are not a WVCTSI member, you can register here

Is anyone using this tool?

Over 1,300 people have used REDCap at West Virginia University through WVCTSI.

How is REDCap Supported?

  • WVCTSI supports REDCap
  • WVCTSI offers monthly REDCap Help Clinics to help people understand how to use REDCap as well as answer any questions researchers may have

What are the advantages of using REDCap?

  • This tool is useful for small to medium sized studies to support effective data capture
  • Total cost: $0.00
  • Easy and intuitive to design, develop, and use data collection forms/screens
  • Screen layouts are clear and simple to navigate
  • Interactive editing includes range checks, data type checks, valid date checks, and branching logic
  • REDCap provides audit trails for tracking the history of data entry and revision
  • REDCap permits downloads of data to Excel, PDF, SAS, SPSS, Stata and R
  • REDCap is being used extensively by other CTSAs, including Vanderbilt, Mayo Clinic, and Harvard
  • There are many training videos available built throughout REDCap
  • REDCap supports web-based randomization
  • REDCap’s Data Quality module supports reporting on problems with data consistency within and across forms
  • In projects in which REDCap’s Data Resolution Workflow (often called 'data queries' in clinical trials and studies) is enabled, users are allowed to use a workflow for documenting the process of resolving issues with data in the project.

How can I get access to REDCap?

WVCTSI has updated their instructions on how to request REDCap services such as an account creation, consultation request, or REDCap questions. We also require that all prospective REDCap users to request their own account through iLab so they can consent to the new REDCap Usage Agreement. The instructions are as follows:

 

New Instructions on new REDCap Account Creation Procedures

For New REDCap Accounts at WVCTSI Partner Sites (outside of WVU):

  • External users must have a WVU sponsor (i.e. a WVU PI/ Co-investigator or WVU affiliate on the project).
  • The WVU sponsor must go to https://wvu.teamdynamix.com/TDClient/Requests/TicketRequests/NewForm?ID=qHjRlh%7eF-%7e8_and request a WVU guest account on behalf of the external user. The sponsor must know the external users full legal name, DOB and email.
  • The external user must wait for verification their WVU guest account was created.
  • Once confirmed and activated, the user must go to https://wvu.corefacilities.org/account/login.
  • Sign in using your WVU credentials. This should re-direct you to the standard WVU login page.
  • Once logged in, select your lab/PI. If the lab or PI you are affiliated with does not appear in the drop-down list, please select “CTSI Community” as your lab. You will receive an email when your account has been finalized.
  • Once you log in to iLab, from the home page, open the left menu using the 3 bars and choose “Core Facilities.”
  • From the list of cores, select WVCTSI Clinical Research, Epidemiology, and Biostatistics Core.
  • In the upper right hand corner of the core home page, click on the “Request Services” tab.
  • Choose “request service” next to REDCap Services.
  • Complete the request form in full; then click “submit.” Please do not enter any payment information.
  • A WVCTSI staff member will reach out to you as soon as possible to confirm your REDCap account.

 

For New REDCap Accounts Affiliated with WVU:

  • Go to https://wvu.corefacilities.org/account/login.
  • Sign in using your WVU credentials. This should re-direct you to the standard WVU login page.
  • Once logged in, select your lab/PI. If the lab or PI you are affiliated with does not appear in the drop-down list, please select “CTSI Community” as your lab. You will receive an email when your account has been finalized.
  • Once you log in to iLab, from the home page, open the left menu using the 3 bars and choose “Core Facilities.”
  • From the list of cores, select WVCTSI Clinical Research, Epidemiology, and Biostatistics Core.
  • In the upper right hand corner of the core home page, click on the “Request Services” tab.
  • Choose “request service” next to REDCap Services.
  • Complete the request form in full; then click “submit.” Please do not enter any payment information.
  • A WVCTSI staff member will reach out to you as soon as possible to confirm your REDCap account.

 

To learn more about REDCap or about the possibilities of how it can help your research, please contact:

Mackenzie Hilliard- REDCap System Coordinator

mackenzie.hilliard@hsc.wvu.edu

304-293-1426