Small Grants Program

*Applications for the Small Grants Program will end on December 31, 2016.

WVCTSI Small Grant Program RFA/Overview (PDF) Revised 7.10.15
NIH Budget form
Limited funds are available for the WVCTSI Small Grants Program to support small, well-defined projects which will lead to measured outcomes, such as critical preliminary data for a grant submission.  These are typically situations where an additional experiment or data collection is needed for a resubmission of a scored grant application, to gather additional data to publish an important, reviewed manuscript, or to establish proof of concept for a research idea.  A maximum of $5,000 per award may be used for WVCTSI services and supplies, other research supplies or services, or for research support critical to completion of the project.   Funds may be used to initiate a new project or to accelerate existing projects.  Funds are not intended for bridge support.

Project Priority

Preference will be given to projects based upon the following:

  • Projects must be clinical or translational research.
  • Projects utilizing WVCTSI services, such as outpatient rooms, nursing services, study coordination, lab services, regulatory services.
  • Projects that provide preliminary data for grant submission.
  • Projects that need additional data for resubmission of grants and/or publications.
  • Preference will be given to junior investigators and investigators undertaking a new area of focused research.
  • Ability to complete research within six months of the award date.


  • Full time faculty (all title series including regular, research, clinical and special) at West Virginia University, West Virginia School of Osteopathic Medicine, Charleston Area Medical Center Institute/ West Virginia University Charleston Division
  • Applicants are permitted to have a multiple Principal Investigators; investigators in training including residents, post-doctoral scholars/ fellows, and clinical fellows are eligible to submit application as Co-PIs. At least one of the Co-PI’s must be a full-time faculty member.


  • Leaders of pilot projects must hold a faculty appointment or equivalent at the time the pilot award commences. For the purposes of this RFA, these are individuals who can independently apply for Federal or non-Federal investigator-initiated peer-reviewed Research Project Grants (RPG). Individuals holding postdoctoral fellowships or other positions that lack independent status are not eligible to lead pilot projects.
  • The Project lead for Pilot projects may not concurrently have research funding from other IDeA Program award mechanisms (e.g. INBRE, COBRE).
  • Pilot projects may not overlap with ongoing WVCTSI-funded projects.

Eligible Expenses

  • WVCTSI services
  • Research supplies
  • Research services, such as MRIs, sample processing
  • Other critical research support

Ineligible Expenses

  • No salaries
  • No travel
  • No publication fees
  • No workshop/conference/meals/refreshments


All pilot applications and supporting documents should be e-mailed as one PDF to Pilot Grant Program Coordinator, Wes Kimble, MPA, at

Required documents:

  • A two page-summary of the study proposal describing the study background, study hypothesis, design, expected results, how it will contribute to a larger research initiative, expected timeline and feasibility.
  • Current NIH biosketch with current and pending support required for PI and Co-PI (s) (required to be uploaded as part of the electronic submission).
  • Budget and budget justification ($5,000 maximum per proposal).

The use of the following NIH Budget form is REQUIRED (required to be uploaded as part of the electronic submission).

· Letter of support from the Department Chair/ immediate supervisor that includes acknowledgement of their support for the project and providing assurance that sufficient protected time to complete the research will be available (required to be uploaded as part of the electronic submission).
*NOTE: In the event that your proposal is funded, the IRB application (if necessary) must be submitted to the IRB within 30 days or the project will be terminated. 

Review Criteria

  • Proposals must clearly demonstrate how the funds will be used to support a new application or to enhance an existing application, as opposed to simply offsetting previously anticipated or unanticipated costs.
  • Funding decisions will be made based on scientific merit, relevance to program goals, and potential for extramural support.

Review Process

Proposals will be reviewed on an ongoing basis by members of WVCTSI leadership.


The WVCTSI Small Grants Program is a rolling submission format.  Proposals are accepted year-round; submissions are reviewed and awards made on an ongoing basis.

Awardee Responsibilities

  • The awardees may hold only one WVCTSI Small Grant Award at a time.  Funds will be available for a maximum of six months from date of award and may not be renewed. 
  • The awardees will be required to provide quarterly progress reports. If no progress has been made at the end of the first quarter, the WVCTSI Small Grants Program reserves the right to request that any unexpended funds be returned.
  • The awardees will be required to provide a final written report describing project accomplishments within 30 days of the project end date.
  • The WVCTSI is evaluated by the NIH on its effectiveness in stimulating new research findings and publications. The following support acknowledgement should be included on all publications that result from WVCTSI support :
    “The project described was supported by the National Institute of General Medical Sciences, U54GM104942. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH”

Release of funds:

Funding for successful application will be released upon receipt of applicable IRB/IACUC approval and approval by the WVCTSI External Advisory Committee and NIH.

*Inquiries should be directed to:

Wes Kimble, Pilot Grant Coordinator 
Email:  Phone: 304-581-1957