Clinical study investigators and their teams at West Virginia University preparing for the WVU Research Administration Portal (WRAP) transition in January 2025 should keep in mind the following upcoming dates and deadlines. The WVCTSI Clinical Trials Center of Excellence (COE) has developed several resources to help users navigate the new platform.
Clinical Study Registrations
- Studies that have not been submitted for registration, including principal investigator approval, by December 31, 2024, will need to be submitted in WRAP after the go-live date: January 13, 2025.
- The last day to submit clinical trial registrations and clinical data use agreement (DUA) requests in WVU+kc is December 31, 2024.
- COE registrations that have previously been submitted at least once will transfer to WRAP and be finished in WRAP if approval/clinical trial agreement (CTA)/DUA execution is not completed in WVU+kc by the WRAP go-live date of January 13, 2025.
- Members of the WVU research community are encouraged to sign up for Set 3 of Bits & Bytes, a series of WRAP informational sessions. This series runs through Wednesday, January 8 and will provide information on the freeze dates for submissions in WVU+kc noted above, as well as training opportunities and support.
Virtual open office hours
- Virtual open office hours are planned every business day (Monday-Friday) for two weeks starting January 13, 2025. Office hours will not be held on the Martin Luther King, Jr. holiday.
- Office Hours Zoom Link: https://wvumdtv.zoom.us/j/96596601483 (Meeting ID: 965 9660 1483)
- Office hours will be staffed by WVCTSI team members who will address questions and troubleshoot issues that arise.
Training for COE/CTA/DUA agreements
These virtual training sessions will demonstrate how to navigate the WVU Research Administration Portal (WRAP) for Clinical Trials Center of Excellence (COE) registrations. This training will cover the COE registration and agreement processes while navigating the new online submission system. Both sessions will cover the same material. Users will also need to attend the trainings provided by the WVU Research Office to understand the entire portal.
- January 24, 2025 12-1 PM
- January 27, 2025 12-1 PM
- Register here online for the COE registration & agreement trainings
- To access a recording of the previous training held on December 6, 2024 email Kyli Smith at kyli.smith@hsc.wvu.edu.
For complete information on WRAP, visit Research Operations at West Virginia University.
For additional questions, please contact coe@hsc.wvu.edu.